When you integrate Atomicwork with identity access platforms like Okta, Azure Active Directory, and Google Workspace, you can add automated actions to a journey or a workflow, like creating a user, adding a user to a group, suspending a user, and deactivating a user.
When you’re configuring an onboarding or offboarding journey (or even a team change journey), you can use these automated actions to automatically perform these operations instead of having to note it down on your to-do list and manually log into these platforms to perform these operations every single time.
To add Azure actions to a journey or a workflow, you must connect Atomicwork with Azure.
Note: In a journey, all Azure actions are automated actions that cannot be assigned to employees. This also means that Azure AD actions will be visible to journey collaborators but not to employees assigned to this journey, so make sure to give it a clear name.
You can only specify when an action needs to be executed. You can specify whether you want the action to be executed the day the employee moves to this stage or a day relative to the day the employee moves to this stage. You can only specify day triggers and not hours or minutes. For example, you cannot specify that an action should be executed at 10:35 PM on a Sunday night.
List of available Azure actions
You can add the following Azure actions to a journey or workflow:
Action | Available in journeys | Available in workflows |
Create a user | Y | Y |
Delete a user | Y | Y |
Invite a user (This is typically used to add an external user - e.g., a contractor, partner, or guest - to your Azure Active Directory as a guest user) | N | Y |
Add a user to a group | Y | Y |
Generate unique email from name | N | Y |
Get user details from email (Fetch employee information from Azure) | N | Y |
Remove a user from a group | Y | Y |
Reset a user's password | N | Y |
Assign a license to a user | N | Y |
Revoke a license from a user | N | Y |
Add Azure actions to workflows
A workflow can be triggered by an event in a request or system and system or any person options in the trigger section. Azure actions being one of many available options for IT admins to configure.
Navigate to Settings > Your workspace > Workflows.
Create a workflow or select the workflow to which you want to add actions.
Click on Perform action > Azure actions, then select the desired action and enter the necessary details.
Add Azure actions to journeys
Navigate to Settings > Journey templates.
Click on the journey to which you want to add an action or create a new one from scratch.
Choose the Stage > Azure actions, then select the desired action and enter the necessary details.