The Classify Content with AI action in workflows empowers you to automatically categorize incoming messages, including replies or private comments on existing conversations. This enables real-time processing and classification of common scenarios like escalations, cancellations, or sentiment detection, enhancing automation and decision-making within workflows.
For example, if a user sends a message like "Don't proceed with the software access request, I've changed my mind", it can be categorized as Cancellation, triggering automated follow-ups or closures.
Adding the classify content action
To use the Classify content with AI action in a workflow:
Navigate to Settings > Your workspace > Workflows under Deflection and Automation in the left navbar.
Select the workflow you want to configure or create a new one.
Click on Add Action and select the Classify content with AI action.
You can set up the classification criteria for the action and test sample inputs.
Setting up the classification
In the Set up classification section:
Enter the text to be classified. You can also select placeholders like Last reply, Last private comment, Last approver comment, etc.
To add a category, enter the following details:
Category name – Provide a name for the category like Escalation, Cancellation, Frustration, etc.
Description – Describe the category and add common phrases users might type. For example, the category Escalation could have a description saying "The message describes widespread impact and calls for urgent resolution" with example phrases like urgent resolution required, or critical failure.
Add as many categories as required. If no category matches, the content will be classified as None of these.
Click Continue to proceed to testing.
Testing the classification
In the Test sample inputs section:
Enter sample messages that you expect your users to send. Click on Add input to add multiple messages.
For example, you could test with messages like "Urgent help needed", "Please cancel my request", "Thanks for the help" and "Can someone please help me?"Click on Test.
The system will display the classification result for each message in real-time. For instance:
Urgent help needed → Classified under Escalation for immediate attention
Please cancel my request → Categorized as Cancellation, triggering automated responses to confirm or halt the process.
Thanks for the help → Detected as Gratitude, triggering an automatic closure with no further follow-ups.
Can someone please help me? → Classified as None of these, allowing it to be prioritized accordingly.
Based on the results of the test, you can modify the descriptions and example phrases of the various categories in the classification.
Using the AI classification outputs in subsequent actions
The output from the Classify Content action can be subsequently used in any following action, most effectively within Conditional actions. This enables you to dynamically adjust workflow behavior based on the AI's classification, driving tailored automation paths.
In your workflow, add the next action and select Condition from the list of workflow actions.
Under Add condition, select Previous action outputs and click through to the required category.
Define the follow-up conditional path for each category, like:
If the category is Escalation, update the request status, reroute the request, trigger an immediate priority escalation, and notify key stakeholders.
If the category is Cancellation, send a confirmation to the requester and close the request.
If the category is Gratitude, update the status to Resolved and trigger the feedback survey.
This structured decision-making ensures that the right steps are triggered based on user sentiment or intent, optimizing response times and customer satisfaction.